To be competitive in an increasingly online and automated space, Safari Agents and Tour Operators have implemented software applications that manage their business needs. A software application is the first part of their solution, the second part is electronic access to your system (to view rates and availability and make bookings) so they can prepare quotes and book directly from their solution. This process saves time and helps them compete with online agents.
What does a Tour Operator get with access to rates, availability and booking?
- The ability to compete with online travel agents
- Agents can effortlessly build itineraries
- Prepare quotes quickly, in any time zone
- Confirm bookings in a few quick steps
What’s your part in this?
Electronically connecting your agent (the buyer) to you (the supplier) is a change in the traditional way of making a booking. Agents are improving the tools they use to book so they can be more competitive, responsive and offer dynamic pricing. The booking process is changing from phone calls and several emails to using automated electronic bookings from systems designed to give Agents a competitive advantage. Your part is to recognise that your agent needs your support to leverage this competitive advantage.
What agents already use this connection to ResRequest?
Specialist agents like, Expert Africa, Bushtracks Expeditions, Go2Africa, African Eagle, Wetu and Wilderness Safaris have developed connections to ResRequest through ResConnect. As agents recognise the power in this connection, more and more have signed up to ResConnect to make it possible to sell Africa’s finest properties using their business tools.
Tourplan operators are also able to connect directly to your stock. The following agents using the Tourplan system are now able to connect to our ResRequest customers and will be requesting booking access permission: African Ample Assistance, Abenteuer Afrika Safari, Africa Travel Group, Cheli & Peacock, Discover Africa Group, Elewana Travel Ltd, Inspirations Travel & Tours, Jenman African Safaris, Live the Journey, New Frontiers, Personal Africa Travel, Safari Destinations, Springbok Atlas – South Africa, Tour d’Afrique, Team DM UK, Tourvest Holdings Brasil Eventos S.A., Sense of Africa, Tourvest Destination Management, Travel Wild Botswana, Uitkyk Holidays, Vintage Africa, Wild Africa Travel, XO Africa Travel and &BEYOND.
What are the steps to connect?
Once an agent has developed a connection between their booking system and ResRequest they will request permission to access your properties. You or our call centre setup their user account and you define what they can see and do in your ResRequest system. Our call centre then links this user to the agent’s ResConnect account which enables them to electronically connect to your rates, availability and make bookings.
We have recommended to ResConnect agents that only confirmed bookings are booked, however each relationship will need to be managed on a case by case basis.
How the setup works:
When you allow an agent to create bookings, the ‘Req Received’ button (at the top right corner of your screen) will flash and show the number of bookings received. These bookings need to be assigned to a consultant and checked.
Do we support editing and cancellations?
We do not support edits to bookings, however when amendments or cancellations are requested, an email will be generated to the supplier.
Will implementing an electronic connection change the relationship with your agent?
No – you’ll still work with your agent as a human – you’ll still meet with them at trade shows and sales visits, but the actual booking creation can be electronic.
Will this help you sell more bed nights?
Absolutely! New agents you have not worked with, will be signing with your property and existing agents, who prefer an automated booking process, will electronically incorporate your property into their itinerary building.
Can you control what the agent can see and do in ResRequest?
Yes, an agent will only see rates and room types allocated to their user profile and they can only look up availability and make bookings if you say they can.
Should you consider limiting an agent’s user access?
Limiting the agents electronic access is like owning a Ferrari and not adding the petrol. When we launched ResConnect 10 years ago, Agents only wanted a way to check availability and rates but now the trend is to create and cancel bookings. Why? Because it saves so much time and improves efficiency for your agent. It gives them a competitive advantage over other online sales platforms.
What happens if agents start booking and cancelling frequently?
Electronic connectivity makes checking availability and making bookings so easy that it will very likely be tempting for your agent to frequently hold space and cancel. Initially some agents may not realise this makes more work for you. Remember to set your reservations that don’t materialise to ‘Deleted’ and if your agent’s actions are causing more work for you – show your agent their conversion stats and ask them to find ways to streamline the process to avoid a negative rating with you.
What can you do if your agent does not have a system but they want a similar competitive advantage?
That’s easy – give them a login to your ResRequest system. Here’s what this means for your agent:
We would love to hear how you benefit from this business to business solution, get in touch if you would like to share your thoughts.